Executive Assistant to the CEO

Job Description

<h3>Job Description</h3><p>Job Description<p>Salary: $65,000 $78,000 CAD (based on experience)<br /><p>About Us</p><p>At Focal Point, we believe that clarity drives success. As a global leader in business coaching, we help entrepreneurs, executives, and business owners rediscover their focus, elevate their performance, and achieve meaningful growth.</p><p><br /></p><p>Our franchise system connects clients with world-class coaches who bring clarity to complexity and turn goals into results. Rooted in integrity, accountability, and continuous improvement, were a collaborative team that supports over 250 coaches worldwide, and were growing fast.</p><p><br /></p><p>As we expand our global presence, were looking for a confident, detail-driven professional who can help our CEO stay one step ahead every day.</p><p><br /></p><p>About the Role</p><p>Were seeking a<strong>strategic and proactive Executive Assistant</strong>to serve as the right-handto our CEO. This is more than a support role; its an opportunity to work at the heart of a fast-moving organization and help shape how it operates.</p><p><br /></p><p>Youll coordinate priorities, manage communication, and bring structure to a dynamic, entrepreneurial environment. If you thrive on initiative, stay cool under pressure, and naturally anticipate whats needed next, youll be an incredible fit.</p><p><br /></p><p>You Might Be a Fit If You:</p><ul><li>Take initiative instinctively; you see what needs to happen and make it happen.</li><li>Love creating structure, systems, and clarity for fast-paced leaders.</li><li>Communicate with professionalism and confidence at all levels.</li><li>Can handle competing priorities without losing focus or calm.</li><li>Bring both big-picture thinking and exceptional attention to detail.</li></ul><p><br /></p><p>Key Responsibilities</p><p>Executive Support<br /></p><ul><li>Manage and optimize the CEOs calendar, schedule, and communications.</li><li>Anticipate needs; preparing meeting materials, summaries, and follow-up actions.</li><li>Coordinate office events, leadership meetings, and special projects.</li><li>Draft emails, memos, and presentations that reflect the CEOs voice.</li><li>Handle confidential information with discretion and professionalism.</li></ul><p><br /></p><p>Operational Coordination<br /></p><ul><li>Build and maintain systems that improve organization and efficiency.</li><li>Track project deliverables, decisions, and priorities across departments.</li><li>Manage travel logistics, itineraries, and expense reporting.</li><li>Collaborate with sales, marketing, customer support, and operations teams to align on company priorities.</li></ul><p><br /></p><p>Strategic Partnership<br /></p><ul><li>Understand the CEOs goals and help focus time and energy on what matters most.</li><li>Identify opportunities to streamline or delegate work.</li><li>Act as a communication bridge between the CEO, team members, and partners.</li><li>Prepare concise reports, notes, and action summaries after key meetings.</li><li>Maintain strategic objectives, updates, deliverable directives, and notes for the Senior Leadership team.</li></ul><p><br /></p><p>Qualifications<br /></p><ul><li>46 years supporting a senior executive or business owner in a fast-paced environment.</li><li>Able to work on-site and travel occasionally.</li><li>Excellent written and verbal communication skills; confident, tactful, and adaptable.</li><li>Highly organized with exceptional follow-through and prioritization skills.</li><li>Advanced proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Word), Zoom, and Google Workspace.</li><li>Experience with Monday.com, HubSpot, or similar tools is an asset.</li><li>Ability to create structure in an evolving, growth-stage company.</li></ul><p><br /></p><p>Nice to Have</p><ul><li>Experience supporting a visionary, high-energy leader.</li><li>Background in professional services, franchising, or small business operations.</li><li>Familiarity with Apple OS and modern productivity apps.</li></ul><p><br /></p><p>Why Youll Love Working Here<br /></p><p>At Focal Point, we do meaningful work with driven, collaborative people who care about results.</p><p><br />Youll work directly with the CEO and senior leadership team, gaining insight into executive decision-making and helping shape the operational heartbeat of a company thats scaling globally.</p><p><br /></p><p>We value initiative, clarity, and creative problem-solving, and we celebrate individuals who take ownership and continually improve things every day.</p><p><br /></p><p>We offer:</p><p><br /></p><ul><li>Comprehensive benefits package</li><li>Paid vacation and professional development opportunities</li><li>A growth-focused, collaborative work environment that rewards initiative</li></ul><p><br /></p><p>How to Apply<br /></p><p>Applications are accepted through our BambooHR portal here: <span >https://focalpoint.bamboohr.com/careers/43?source=aWQ9MTA%3D.</span><br><br></p><p>Well review each application carefully and reach out to selected candidates for a short follow-up email with two clarifying questions before scheduling interviews.</p><p><br /></p><p>This is your chance to make an impact at a company built on clarity, integrity, and growth; and to work alongside a leader who moves fast and values people who do the same.</p><p></p></p></p>