Junior Accounts Payable/Accounting Assistant

Job Description

<p><p>Salary: $20–$22/hour | Start: ASAP | Location: London, ON</p>
<h3>About the Role</h3>
<p>ITPS (Canada) Ltd. is seeking a Junior Accounts Payable / Accounting Assistant to support our busy finance department. This entry-level role is ideal for an individual who is confident with computers, highly organized, and eager to learn accounting systems (Sage 50,Sage Intacct, CentreSuite, and ERP tools) in a professional environment. You will work closely with the Accounts Payable Specialist and Accounting team to ensure accurate financial processing across ITPS and related entities.</p>
<h3>Key Responsibilities</h3>
<b>Accounts Payable Support (Primary Focus)</b>
<ul>
<li>Assist with entry and coding of vendor invoices, contractor invoices, and employee expense reports into Sage 50 (Soon to be Sage Intacct)</li>
<li>Support the preparation of weekly payment runs, including Canadian and foreign payments.</li>
<li>Help prepare EFT, wire, ACH, and cheque payments for approval and processing.</li>
<li>Follow up with vendors, contractors, and employees to obtain missing invoices, receipts, and supporting documentation.</li>
<li>Assist with corporate credit card reconciliation, coding, and tracking down transactions in CentreSuite.</li>
<li>Learn to identify VAT, HST, and GST requirements on invoices.</li>
<li>Assist in matching invoices to purchase orders and vendor/contractor agreements.</li>
<li>Support the AP Specialist in streamlining payment processes and improving efficiency.</li>
</ul>
<b>General Accounting & Administration</b>
<ul>
<li>Assist with audit preparation, document gathering, and file organization.</li>
<li>Help prepare basic accounting reports under supervision.</li>
<li>Support intercompany reconciliation tasks as needed.</li>
<li>Maintain organized, accurate digital filing systems for all financial documents.</li>
<li>Assist with AR/AP-related banking transactions when senior staff are away.</li>
<li>Provide vacation coverage for basic AP tasks (with training and support).</li>
</ul>
<b>Systems & Technology Support</b>
<ul>
<li>Learn Sage 50/ Intactt , CentreSuite, and new ERP tools as they are implemented.</li>
<li>Help with system transitions, including testing, data entry, and troubleshooting.
</li><li>Assist in ensuring accurate integration of CentreSuite expense downloads into Sage Intacct.</li>
<li>Provide administrative support for new finance system setup and updates.</li>
</ul>
<h3>Qualifications</h3>
<b>Required</b>
<ul>
<li>Strong computer confidence; willing and able to learn new systems quickly</li>
<li>High attention to detail</li>
<li>Strong organizational and time-management skills</li>
<li>Ability to follow structured processes</li>
<li>Excellent communication and customer service skills</li>
<li>Solid data-entry accuracy</li>
<li>Proficiency with MS Outlook, Word, and especially Excel</li>
</ul>
<b>Preferred (nice-to-have, not required)</b>
<ul>
<li>Experience with Sage 50/Intacct or any accounting software</li>
<li>Exposure to accounts payable, bookkeeping, or financial administration</li>
<li>Experience in aviation, education, or multi-entity environments</li>
</ul>
<b>Why Join ITPS?</b>
<ul>
<li>Competitive hourly wage ($20–$22/hour)</li>
<li>Full training provided</li>
<li>Opportunity to grow into AP Specialist or full-cycle Bookkeeper roles</li>
<li>Exposure to multiple companies and complex, interesting financial operations</li>
<li>Supportive team and long-term growth opportunities</li>
<li>Involvement in upcoming system transitions (CentreSuite, ERP)</li>
</ul></p>
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