Legal Assistant

Job Title: Law Clerk

Location: Toronto, ON (Hybrid – 2-3 days in office)

Duration: 12 months

Contract Type: T4 only

Pay Rate: CA$20.69 to CA$29.68/Hour

Role Mandate:

• Provides legal services support for the Subsidiary Governance Office. Supports complex portfolios of Client’s entities and operates at various levels within a fast paced, deadline sensitive environment.
• Assists with corporate activities and transactions, government filings, document drafting and Board of Directors meetings.
• Manages or participates in administrative and operational projects. Leads/participates in special projects assigned by legal counsel.
• Builds effective relationships with assigned business/group, provides advice on standard processes and ensures compliance with internal procedures.
• This position is privy to sensitive and confidential Bank Matters which may impact the Bank’s reputational risk.

Responsibilities

• Organizes and attends meetings of the Boards of Directors and Board Committees of client’s Subsidiaries.
• Prepares legal documents for routine matters such as resolutions and documents required for corporate activities including incorporations, extra provincial registrations, general and limited partnerships, dividend payments, amalgamations and dissolutions.
• Coordinates and monitors government filings process and annual corporate maintenance.
• Maintains corporate records and registrations, and corporate database.
• Develops/maintains information management systems and ensures data integrity.
• Handles sensitive/confidential Bank information while minimizing legal risk.
• Arranges requirements and materials for the facilitation of meetings.
• Responds to internal/external inquiries concerning corporate information, legal agreements and certain legal issues.
• Provides advice and guidance to assigned business/group on implementation of solutions.
• Supports the execution of strategic initiatives in collaboration with internal and external stakeholders.
• Responds to internal/external inquiries on status of documentation and/or scheduling of activities.
• Gathers and analyzes research data, as required.
• Performs business/situational analysis and recommends alternatives to improve organizational effectiveness.
• Reviews and updates operations manuals.
• Conducts research, compiles information and reporting.
• Executes work to deliver timely, accurate and efficient services and support.
• Operates effectively in a high stress environment with constantly changing expectations.

Qualifications:

• Junior experience needed: 2-3 years as law clerk (not paralegal)
• Senior experience needed: 7+ years as law clerk (not paralegal)
• College Law Clerk Certificate or equivalent plus three years relevant experience in a corporate law practice within a law firm, financial institution or company listed on a major stock exchange.
• Must be eligible for membership in the Institute of Law Clerks of Ontario.
• Working and practical knowledge of laws/legislation relevant to corporate practice, including Business Corporations Act (Ontario), Canada Business Corporations Act, Partnerships Act and Corporations Information Act.
• Working and practical knowledge of legal procedures and practices involved in preparing, processing, and filing a variety of legal documents.
• Proficiency with computers an asset including advanced MS Office, internet, corporate databases (GEMS or similar), Diligent Board Portal (or similar) and other relevant software programs.

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