Legal Assistant – Real Estate Law

Job Description

<b>Legal Assistant – Real Estate Law<br></b>
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Contribute to a structured legal environment within the insurance industry, supporting real estate law professionals. Partial remote work, diverse responsibilities, bilingual position, in a collaborative and engaging setting.<br>
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<b>What is in it for you:</b><b><br></b>
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<br>• Competitive salary of $80K–$85K.<br>
<br>• Permanent full-time position (35 hours per week).<br>
<br>• Hybrid schedule: 3 days in the office (downtown Montréal).<br>
<br>• Flexible hours: 8:30 am to 4:30 pm or 9 am to 5 pm, Monday to Friday.<br>
<br>• 4 weeks of vacation.<br>
<br>• 4 in-person training days per year.<br>
<br>• Wellness credit of $750 per calendar year, available after the 3-month probation period.<br>
<br>• Comprehensive group insurance (dental, vision, mental health up to $3,000), fully paid for the employee and their family.<br>
<br>• Employer RRSP contribution of 2% after one year of service.<br>
<br>• Respectful, people-focused, and stimulating workplace with a structured mentorship program.<br>
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<b>Responsibilities:</b><b><br></b>
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<br>• Edit, transcribe, and format a variety of legal and administrative documents.<br>
<br>• Compare documents using specialized tools (e.g., Litera Compare).<br>
<br>• Manage calendar, calls, emails, and reminders for the legal professional.<br>
<br>• Coordinate travel bookings, meeting rooms, meals, and event logistics.<br>
<br>• Open, organize, archive, and update client files.<br>
<br>• Handle monthly billing, expense accounts, and time entry follow-ups.<br>
<br>• Prepare check requests, bank transfers, and conflict searches.<br>
<br>• Provide cross-functional support to other assistants, interns, articling students, or departments as needed.<br>
<br>• Assist with tasks related to internal or external committees.<br>
<br>• Administer oaths for lawyers and clients.<br>
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<b>What you will need to succeed:</b><b><br></b>
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<br>• Diploma in legal secretarial studies or equivalent.<br>
<br>• 7 years of experience in a private law firm, ideally supporting partners.<br>
<br>• In-depth knowledge of legal procedures and practices.<br>
<br>• Bilingual in French and English (spoken and written), to interact with internal and external clients across Canada and internationally, as part of daily communications and administrative tasks.<br>
<br>• Excellent organizational skills and attention to detail.<br>
<br>• Initiative, autonomy, and ability to work with minimal supervision.<br>
<br>• Proficiency in common office software.<br>
<br>• Strong verbal and written communication skills.<br>
<br>• Proven ability to work collaboratively in a team environment.<br>
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<b>Why Recruit Action?</b><b><br></b>
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Recruit Action (agency permit: AP provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.<br>
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# OSL150126 <br>