Office Administrator

Job Description

<h3>Job Description</h3><p>Job Description<p><p>Are you a master of organization with a knack for keeping things running like clockwork? We are looking for a proactive and detailed-oriented <b>Office Administrator</b> to be the backbone of our clients&#39; operations and organization. This position will be working closely with the President and external Accountant, while supporting a range of administrative and accounting related tasks. Our client is in the Promotional Products industry.<br /></p><p><br /></p><p>You will be working mostly from home with training completed in Burlington, Ontario and occasional travel to Milton. The ideal candidate will be no more than a 30 minute drive from either Burlington or Milton.<br /></p><p><br /></p><p><b>Salary: </b>$50,000-$60,000 per year<br /></p><p><br /></p><p><b>Hours of Work:</b><br /></p><p>Monday to Friday, 8:00am - 5:00pm (Full-Time)<br /></p><p><br /></p>Key Responsibilities<br /><p><b>Financial Administration</b><br /></p><ul><li>Manage accounts receivable and payable using Quickbooks.<br /></li><li>Cross check invoices and track expenses with high accuracy.<br /></li><li>Assist with basic payroll preparation and financial reporting.<br /></li><li>Working closely with the external accounting team throughout the process.<br /></li></ul><p><b>Office Operations</b><br /></p><ul><li>Provide excellent customer service to a range of clientele in writing, in person, or on the phone.<br /></li><li>Handle incoming and outgoing email and mail.<br /></li><li>Coordinate internal meetings, travel arrangements, and team meetings. <br /></li><li>As needed, manage and maintain office supplies and inventory, ensuring availability of necessary materials.<br /></li><li>Provide general administrative support, including electronic filing, data entry, and document preparation.<br /></li><li>Maintain confidentiality of sensitive information.<br /></li><li>General office coordination and duties as required.<br /></li></ul><br />Requirements<p><ul><li>High school diploma or equivalent; additional certifications or experience in administrative or accounting related roles is a plus.<br /></li><li>Previous experience in a receptionist, administrative, or customer service role is preferred.<br /></li><li>Knowledge of accounting or finance terms is a strong asset.<br /></li><li>Tech savvy with strong proficiency in Microsoft Office, along with experience with QuickBooks.</li><li>Exceptional written and verbal and written English communication skills; you can draft a professional email as easily as you can handle a phone inquiry.<br /></li><li>Self-starter who notices what needs to be done before being asked.</li><li>Ability to multitask and prioritize tasks in a fast-paced environment.<br /></li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook).<br /></li><li>Experience in Quickbooks is an asset.<br /></li><li>Strong organizational skills and attention to detail.<br /></li><li>Professional work habits, appearance and demeanor.<br /></li><li>Ability to maintain confidentiality and handle sensitive information with discretion.<br /></li></ul></p><br />Benefits<ul><li>Quickly growing company working under proven executive leadership.<br /></li><li>Comprehensive benefits package (extended health care, dental, vision and life).<br /></li><li>Team-based and fun environment.<br /></li><li>Working from home.<br /></li></ul><p>If you are a highly proficient, organized, and people-oriented <b>Office Administrator, </b>this could be the role for you. CLICK APPLY below to learn more!<br /></p><p><br /></p><p><hr /><br /></p><p>We thank all who apply for this position. We commit to "communicate quickly, communicate often, and communicate well". All applicants will be contacted within 5 business days. No phone calls please. IND1<br /></p><br /></p></p>