Vaco by Highspring
About the Opportunity
- Oversee and process bi-weekly payroll for salaried, hourly, full-time, part-time, and contract staff.
- Ensure all payroll transactions are processed efficiently and in compliance with employment standards, collective agreements (if applicable), and government regulations.
- Manage payroll systems and data integrity, ensuring accurate employee records, pay rates, tax information, and deductions.
- Supervise and support payroll staff, providing guidance and training as needed.
- Collaborate with HR to ensure timely updates of employee data, benefits changes, leave tracking, and terminations.
- Prepare and reconcile payroll-related journal entries and reports for Finance.
- Manage year-end payroll processes including T4s, T4As, summaries, and audit support.
- Coordinate with benefits providers to ensure accurate enrollment and deductions.
- Maintain compliance with federal and provincial payroll regulations, including statutory remittances (EHT, WSIB, CPP, EI, etc.).
- Respond to payroll-related inquiries from staff and external partners in a professional and timely manner.
- Lead payroll process improvement initiatives to enhance efficiency and accuracy.
- Support budgeting and financial reporting through payroll cost analysis.
- Ensure confidentiality and security of payroll data at all times.
About You
- Post-secondary education in Accounting, Business Administration, or related field.
- Certified Payroll Manager (CPM) or Payroll Compliance Practitioner (PCP) designation in good standing with the National Payroll Institute.
- Minimum 5–7 years of progressive payroll experience, preferably in a non-profit or unionized environment.
- Strong knowledge of Canadian payroll legislation and best practices.
- Proficiency in payroll systems such as ADP, Ceridian, Microsoft Dynamics NAV, or similar platforms.
- High proficiency in Microsoft Excel and other MS Office applications.
- Strong analytical, problem-solving, and communication skills.
- Demonstrated ability to handle sensitive and confidential information with discretion.
Salary Range
$82,592 – $88,133 /year
How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #448428.
You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
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