Project Coordinator

Job Description

<h3>Job Description</h3><p>Job Description<p>Salary: $56,480 - $70,600 per year<br /><p>What You Can Expect<br /></p><p>The Project Coordinator will support the planning and execution of a corporate office relocation scheduled for Spring 2026. This short-term project role is anticipated to last up to three months. Reporting to the Director, Corporate Services and working closely with the Office Move Committee, the Coordinator will provide logistical, administrative, and coordination support throughout all phases of the move. This position is ideal for a detail-oriented professional pursuing or considering PMP certification who wants hands-on experience in a fast-paced, high-visibility project.</p><p><br /></p><p>What Youll Do<br /></p><p>Project Planning & Coordination</p><ul><li>Assist with developing and maintaining the relocation project plan, tracking tasks, milestones, and deadlines.</li><li>Compile space requirements, furniture inventories, and departmental needs gathered from stakeholder meetings.</li><li>Maintain up-to-date project documentation, schedules, and meeting minutes in the shared project management system.</li><li>Help prepare presentations and briefing materials for leadership approvals or staff updates.</li></ul><p><br /></p><p>Vendor & Budget Oversight</p><ul><li>Assist with obtaining and reviewing vendor bids for relocation services, technology support, furnishings, and related contractors.</li><li>Monitor purchase orders, invoices, and budget trackers to ensure accurate record-keeping.</li><li>Liaise with vendors on routine questions, escalating issues to the Project Manager when needed.</li></ul><p><br /></p><p>Staff Communication & Change Support</p><ul><li>Provide regular progress updates to leadership and staff, flagging risks or changes in scope.</li><li>Develop clear, concise communications (FAQs, checklists, schedules) to prepare employees for the move.</li><li>Address employee concerns professionally to maintain engagement and morale.</li></ul><p><br /></p><p>Operational & Risk Support</p><ul><li>Assist in coordinating IT migration schedules, workstation assignments, and equipment tracking.</li><li>Update risk or issue logs under the guidance of the Project Manager.</li><li>Help arrange temporary workspaces or contingency tasks if unforeseen delays occur.</li></ul><p></p><p>Move-Day & Post-Move Activities</p><ul><li>Provide on-site support during packing, loading, and setup to ensure smooth execution.</li><li>Verify that boxes, equipment, and furniture are delivered to the correct locations.</li><li>Help organize post-move evaluations, staff feedback collection, and lessons-learned documentation.</li></ul><ul><li>12 years of administrative or coordination experience, ideally in a project or office environment.</li></ul><p><br /></p><p>What You Bring to the Role</p><ul><li>Familiarity with project management concepts or coursework toward PMP certification is an asset.</li><li>Proficiency with MS Office Suite and basic project management tools/concepts.</li><li>Post-secondary education in business administration, project management, or a related field preferred.</li></ul><ul><li>Strong organizational and time management skills, with the ability to prioritize tasks in a high-volume, deadline-driven environment.</li><li>Excellent attention to detail and the ability to follow instructions accurately, ensuring high levels of accuracy and consistency.</li><li>Ability to work independently and manage multiple tasks efficiently, demonstrating initiative and proactive problem-solving skills.</li></ul><p><br /></p><p>About the BAO</p><p>The Bereavement Authority of Ontario (BAO) is a government delegated authority and not-for-profit corporation administering provisions of theFuneral, Burial and Cremation Services Act, <span >2002(FBCSA).Accountable</span> to the Minister of Public and Business Service Delivery and Procurement and the government, the BAO is responsible for the protection of the public interest. The BAO regulates, ensures compliance with the law, provides resources and services to licensed:</p><ul><li>Funeral establishment operators, directors and preplanners;</li><li>Cemetery, crematorium and alternative disposition operators;</li><li>Transfer service operators; and</li><li>Bereavement sector sales representatives across Ontario.</li></ul><p><br /></p><p>The BAO is wholly funded by licensee fees (not tax dollars).</p><p><br /></p><p><em>The BAO offers a casual work environment, flexible work hours, and a competitive compensation and benefits package. The BAO is an equal opportunity employer and committed to fostering an accessible and inclusive environment for employees and licensees. If you require any accommodation for the <span >recruitment/interview</span> process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let our HR department know and we will work with you to meet your needs.</em></p></p></p>