Remote Freelance Project Manager – Patient & HCP Education & Engagement Platform

Job Description

<p><b>Role Mission</b></p><p> </p><p>The <b>Remote Freelance Project Manager</b> is responsible for ensuring that all consumer patient health education programs, medical education initiatives, digital and social content campaigns, lead generation activities, and business development projects are delivered <b>on time, on budget, and to quality standards</b>. This role serves as the operational backbone of cross-functional initiatives, driving timelines, accountability, and execution excellence. This is a remote role that requires working the hours of approximately 9-5pm Eastern time, Mondays-Fridays.</p><p> </p><p><br></p><p><b>Key Outcomes</b></p><p> </p><p><b>1. On-Time Delivery</b></p><ul><li>95%+ of projects delivered by agreed deadlines.</li><li>Zero missed critical launch dates for patient education or medical content campaigns.</li></ul><p> </p><p><b>2. Operational Excellence</b></p><ul><li>Implement and maintain standardized project workflows in ActiveCollab.</li><li>Achieve full visibility of project status, risks, and dependencies across teams.</li></ul><p> </p><p><b>3. CRM & Campaign Execution</b></p><ul><li>Successfully manage HubSpot CRM campaigns for lead generation and stakeholder engagement.</li><li>Ensure accurate campaign tracking, reporting, and data integrity.</li></ul><p><b>     </b></p><p><b>4. Content & Media Production</b></p><ul><li>Oversee production timelines for video, digital, and social content.</li><li>Coordinate vendors, creative teams, and medical reviewers efficiently.</li></ul><p> </p><p><b>5. Business Development Support</b></p><ul><li>Manage proposal timelines, pitch materials, and new program rollouts.</li><li>Improve response speed and win-rate for new business opportunities.</li></ul><p> </p><p><b>6. Stakeholder Satisfaction</b></p><ul><li>Achieve high internal team and external partner satisfaction scores.</li><li>Proactively identify and solve execution bottlenecks.</li></ul><p> </p><p><br></p><p><b>Key Responsibilities</b></p><p> </p><ul><li>Build, manage, and maintain project plans, schedules, and workflows in Project management programs, including but not limited to ActiveCollab.</li><li>Experience managing HubSpot CRM lead generation marketing campaigns directed to consumer/patient and healthcare professional audiences, automation workflows, and reporting dashboards.</li><li>Drive cross-functional project meetings, status updates, and accountability.</li><li>Monitor budgets, timelines, risks, and resource allocation.</li><li>Coordinate production of patient education, medical education, digital, and video content.</li><li>Experience with common AI content generation tools.</li><li>Oversee vendor and agency partners to ensure deliverables meet specifications.</li><li>Develop standardized templates, SOPs, and best practices for project execution.</li><li>Support business development by managing timelines for proposals and client deliverables.</li><li>Provide leadership with real-time visibility into project progress and performance.</li></ul><p> </p><p><br></p><p><b>Required Competencies</b></p><p> </p><p><b>Mission Fit</b></p><ul><li>Deep commitment to operational excellence and deadline-driven execution.</li><li>Passion for improving patient and healthcare education outcomes.</li></ul><p> </p><p><b>Outcomes Orientation</b></p><ul><li>Proven ability to manage multiple complex projects simultaneously.</li><li>Track record of delivering projects on time in fast-paced environments.</li></ul><p> </p><p><b>Competency: Project Management</b></p><ul><li>Expert-level experience with project management software (ActiveCollab or similar).</li><li>Ability to build project plans, manage dependencies, and solve timeline conflicts.</li></ul><p> </p><p><b>Competency: CRM & Campaign Management</b></p><ul><li>Hands-on experience managing HubSpot CRM and marketing automation.</li><li>Understanding of lead generation, digital campaign tracking, and analytics.</li></ul><p> </p><p><b>Competency: Content Production</b></p><ul><li>Experience managing video, digital, and social content workflows.</li><li>Ability to coordinate creative, medical, and compliance stakeholders.</li></ul><p> </p><p><b>Competency: Communication</b></p><ul><li>Clear, proactive communicator who drives alignment across teams.</li><li>Comfortable leading meetings and managing senior stakeholders.</li></ul><p> </p><p><b>Competency: Problem Solving</b></p><ul><li>Anticipates risks before they become issues.</li><li>Quickly identifies solutions under tight deadlines.</li></ul><p> </p><p><br></p><p><b>Experience and Qualifications</b></p><p> </p><ul><li>5+ years project management experience in healthcare, pharmaceutical, medical education, healthcare professional (HCP)/ Patient/Community marketing, and/or digital content environments.</li><li>Demonstrated experience with:</li></ul><p>- ActiveCollab, Microsoft 360 or similar PM platforms</p><p>- HubSpot CRM and campaign management</p><p>- Video and digital content production workflows</p><ul><li>Experience managing external vendors and cross-functional teams.</li><li>Bachelor’s degree required; PMP or equivalent certification a plus.</li></ul><p> </p><p><br></p><p><b>Success Indicators</b></p><p> </p><ul><li>Projects consistently delivered on schedule.</li><li>Teams report improved workflow clarity and reduced bottlenecks.</li><li>Campaigns launched with clean CRM data and measurable performance.</li><li>Leadership has real-time visibility into project progress.</li><li>External partners and clients express high satisfaction.</li></ul><p> </p><p><br></p><p><b>Cultural Fit</b></p><p> </p><ul><li>Problem-solving attitude</li><li>AI forward</li><li>High ownership and accountability</li><li>Organized, detail-oriented, and calm under pressure</li><li>Collaborative leadership style</li><li>Thrives in deadline-driven, multi-project environments</li><li>Continuous improvement mindset</li></ul><p> </p><p><b>Compensation is commensurate with experience.</b></p>