Ontario Teachers' Pension Plan Board
The opportunity
Are you an experienced Senior Executive Assistant with a flair for providing administrative support to senior executives Join our dynamic team as we seek a driven professional to support our newly appointed Chief Technology Officer. This is your chance to work at the heart of our organization driving impactful initiatives.
With unparalleled exposure to highlevel operations youll manage complex schedules support with projects coordinate highstakes meetings and be a central point in executive communication. If youre detailoriented proactive and thrive in a fastpaced environment this is the opportunity to make your mark and grow alongside industry leaders.
Who youll work with
You will report to the Chief Technology Officer and provide support to the Leadership Team as required.
You will also interact with internal and external stakeholders at all levels.
What youll do
Support the Chief Technology Officer to keep him well informed of upcoming commitments and responsibilities proactively anticipating needs
Prioritize conflicting needs; handle matters expeditiously proactively and followthrough on tasks to successful completion often with deadline pressures.
Proactively create and maintain effective workflow and communications which includes the handling of a variety of projects and tasks simultaneously.
Provide assistance in handling intricate deliverables that involve coordination among various stakeholders.
Develop edit and finalize documents and presentation materials for review often on short notice
Coordinate complex international travel itineraries as required
Work in collaboration with other administrators in the department to ensure consistency in process
Plan meetings and events including budget management site selection catering and prepare monthly expense reports.
Actively manage complex calendar using knowledge of organizational and divisional timelines and priorities to effectively manage demand for time
Proactively handle schedule and coordinate priorities; identify and indicate items requiring urgent action and prioritizing other matters including preparation / coordination of materials for board meetings
Build internal and external relationships crucial to the success of the organization and the Chief Technology Officer. Develop deep understanding of the business units and departments across the organization.
Act as liaison between the Chief Technology Officer and partners at all levels both within and outside of OTPP including board members
Respond to external and internal enquiries affectively using tact diplomacy and judgment
Exercise discretion with a clear grasp of business urgency and priorities often multitasking with minimal guidance.
Perform other duties as assigned
What youll need
A minimum of 10 years of administrative assistance support at Executive level
Excellent MS Office Skills : Word Excel and PowerPoint ability to keep up to date with new technology
Ability to maintain discretion and confidentiality at all times on a wide range of issues
Ability to identify and prioritize items requiring immediate action along with any pertinent information to facilitate decision making
Strong customer service orientation; a flexible and willing can do attitude
Ability to be diplomatic tactful and use discretion in all situations with all levels of business partners
Proven ability to work independently on multiple tasks while demonstrating initiative
Demonstrated good judgment and creative analytical skills
Experience in managing a senior executives calendar using knowledge of organizational and divisional priorities to effectively manage demand for time
Excellent timemanagement interpersonal skills and ability to handle multiple tasks in a dynamic environment
Willingness to provide support outside of regular business hours when necessary
May be required to support the divisional budget process
LIVN #LIHybrid
What were offering
Payforperformance environment that offers competitive salary and incentive
Numerous opportunities for professional growth and development
Comprehensive employer paid benefits coverage
Retirement income through a defined benefit pension plan
The opportunity to invest back into the fund through our Deferred Incentive Program
A flexible / hybrid work environment combining in office collaboration and remote working
Competitive time off
Our Flexible Travel Program gives you the option to work abroad in another region / country for up to a month each year
Employee discount programs including Edvantage and Perkopolis
At Ontario Teachers diversity is one of our core strengths.
We take pride in ensuring that the people we hire and the culture we create reflect and embrace diversity of thought background and experience. Through our Diversity Equity and Inclusion strategy and our Employee Resource Groups (ERGs) we celebrate diversity and foster inclusion through events for colleagues to connect for professional development networking & mentoring.
We are building an inclusive and equitable workplace where our talent is respected accepted and empowered to be themselves. To learn more about our commitment to Diversity Equity and Inclusion check out Life at Teachers.
How to apply
Are you ready to pursue new challenges and take your career to the next level Apply today!.
You may be invited to complete a prerecorded digital interview as part of your application.
Accommodations are available upon request for candidates with a disability taking part in the recruitment process and once hired.
Candidates must be legally entitled to work in the country where this role is located.
The privacy of your personal information is important to us. Please visit our Privacy Centre to learn how we handle your personal information.
Functional Areas : Administration
Requisition ID : 6376
Required Experience :
Senior IC
Key Skills
Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,White Papers,Calendar Management,Microsoft Excel,Sharepoint,Administrative Experience,Budgeting,DoD Experience,Google Suite
Employment Type : Full-Time
Experience : years
Vacancy : 1
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