Accounting Assistant

Job Description

<h3>Job Description</h3><p>Job Description<p><p><strong>Are you highly organized, detail-oriented, and ready to contribute to the finance function of an innovative laboratory solutions company? </strong></p><p><strong>We are hiring a proactive and meticulous Accounting Assistant to join our growing Finance team in Surrey, B.C.! </strong></p><p></p><p><strong>About Us</strong></p><p>Westlabs mission is to enable discovery. By providing trusted, forward-thinking solutions to the scientific community, we empower researchers and institutions to achieve breakthrough results. Our team is known for being proactive, innovative, and solutions-focused, always looking ahead to better support the field of science. </p><p>With industry-leading laboratory design, equipment, and services, Westlab has built a reputation for delivering high-quality, future-proofed, and innovative solutions. Every day, we are driven by the vision of creating a world where scientific discoveries flourish. </p><p></p><p><strong>What You Will Do</strong></p><p>As an Accounting Assistant, youll play a key role in supporting Westlabs Finance team, ensuring accurate financial data entry, operational coordination, and reporting. Your responsibilities will include: </p><p><strong>Accounts Payable </strong></p><ul><li>Enter vendor invoices and expenses accurately into Sage X3. </li></ul><ul><li>Coordinate with warehouse staff to ensure stock receipt accuracy. </li></ul><ul><li>Verify project and expense accuracy with project managers. </li></ul><ul><li>Communicate professionally with vendors regarding invoices, statements, and payment status. </li></ul><ul><li>Support the Finance team with daily operational tasks. </li></ul><p><strong>Accounts Receivable </strong></p><ul><li>Record customer payments, credit card charges, and customer credits accurately into Sage X3. </li></ul><ul><li>Maintain precise accounts receivable records and support cash application processes. </li></ul><ul><li>Communicate with clients regarding payment status and resolve discrepancies promptly. </li></ul><p><strong>Price List & Margin Management</strong></p><ul><li>Maintain and update vendor price records. </li></ul><ul><li>Check selling prices to ensure margins are maintained across products. </li></ul><ul><li>Assist in price adjustments and updates to support accurate quoting and invoicing. </li></ul><p><strong>Vendor Shipment Data Entry & Logistics</strong></p><ul><li>Enter shipment details in the system when orders are ready to ship. </li></ul><ul><li>Communicate vendor shipment details to the logistics team to coordinate freight and delivery. </li></ul><ul><li>Support smooth workflow between vendors, warehouse, and operations. </li></ul><p><strong>Reporting & Financial Documentation</strong></p><ul><li>Support the Finance & Purchasing Manager with ongoing reporting requests. </li></ul><ul><li>Update sales reports, forecasts, and other financial documentation as needed. </li></ul><ul><li>Identify discrepancies and proactively resolve issues to maintain accurate records. </li></ul><p><strong>Cross-Functional Collaboration</strong></p><ul><li>Work closely with the Finance & Purchasing Manager, Project Managers, and logistics team to validate data and support operations. </li></ul><ul><li>Maintain strong communication and organization to ensure smooth workflows across departments. <br /></li></ul><p><strong><br />What You Bring to the Table</strong></p><ul><li>3+ years of bookkeeping or accounting experience, ideally in distribution, construction, or project-based industries. </li></ul><ul><li>Hands-on experience with ERP systems, ideally Sage X3, to ensure accurate financial and operational data management. </li></ul><ul><li>Strong work experience in accurate data entry, operational coordination, and expense validation. </li></ul><ul><li>Strong Microsoft Excel skills, including formulas, data analysis, and reporting; experience with Power BI is an asset. </li></ul><ul><li>Proven experience managing accounts payable, accounts receivable, and vendor/customer interactions. </li></ul><ul><li>Highly organized, with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment. </li></ul><ul><li>Clear and professional communication skills, capable of building strong relationships with vendors, clients, and internal teams. </li></ul><ul><li>Growth-oriented and coachable, with a willingness to learn new systems, processes, and financial reporting techniques. </li></ul><ul><li>Comfortable working in a collaborative team environment while taking ownership of your responsibilities. </li></ul><ul><li>Prior experience in supporting operational or logistical processes, ensuring smooth workflows and accurate reporting. </li></ul><p><br /><strong>Nice to Haves:</strong></p><ul><li>Post-secondary education in accounting, finance, or related fields. <br /></li></ul><p><strong><br />Westlab Core Values – What Guides Us </strong></p><ul><li><strong>Humility</strong> – Enables win-win relationships and celebrates success as a team. </li></ul><ul><li><strong>Creative</strong> – Think differently, take action, and find new ways to solve problems. </li></ul><ul><li><strong>Driven</strong> – Gets things done, takes initiative, and achieves goals. </li></ul><ul><li><strong>Ownership</strong> – Solutions-minded; bring two solutions for every problem, no disappointments. </li></ul><p></p><p><strong>Whats In It For You </strong></p><p>Its a priority to take care of our team and reward them for their contributions. As part of our dedicated, growing, and dynamic team, you can expect: </p><ul><li>Competitive salary of $60K – $65K to reward your hard work and contributions. </li></ul><ul><li><strong>Comprehensive benefits </strong>to prioritize you and your familys health. </li></ul><ul><li><strong>Opportunities for growth</strong> to make your career goals a reality. </li></ul><ul><li><strong>A positive, </strong>fun and collaborative work environment dedicated to health and safety. </li></ul><ul><li>Generous paid time-off, starting with <strong>10 vacation days </strong>to take care of you. </li></ul><ul><li><strong>Team events, staff lunches, and occasional treats</strong> to celebrate successes. <br /></li></ul><p><strong><br />If you are ready to bring your organization, accuracy, and drive to support </strong>Westlabs finance and operations, we want to hear from you! Apply with your resume today! </p><p><strong>Do you want to learn more about joining </strong>Westlab? Check us out at www.westlab.com</p></p></p>