Commercial Coordinator, Facilities Management

Job Description

<h3>Job Description</h3><p>Job Description<p><p><strong>Position: </strong>Commercial Coordinator, Facilities Management<br /><strong>Location: </strong>Markham<br /><strong>Structure: </strong>Full-time position, hybrid work option<br /></p><p><strong>ABOUT THIS CAREER OPPORTUNITY</strong>s)</p><p>The Facilities Management Commercial Coordinator (Commercial Coordinator) will work as part of the Facility Services pursuits and commercial support team, supporting Black & McDonald&#39;s Business Development Team and the wider business across the country. Reporting to the Sr. Commercial Manager, this role is ideal for a detail-oriented, analytically driven individual with a background in finance, accounting, or business administration. Prior facilities management or property management industry experience is beneficial but not required; strong analytical, organizational, and communication skills are essential.</p><p>The Commercial Coordinator will play a key role in supporting commercial reviews, pricing development, financial modeling, and pursuit-related coordination activities. This role will help ensure the accuracy, completeness, and clarity of commercial deliverables, enabling informed strategic decisions that support our growth and competitive positioning.</p><p><strong>Key Responsibilities</strong></p><p>Financial Modeling & Pricing Support</p><p>Assist in the preparation and validation of pricing models for pursuits, renewals, change orders, and expansions.</p><p>Collect and compile input data (labour rates, billable allowances, subcontract quotes, overheads, etc.) in coordination with operations and estimating.</p><p>Prepare pricing schedules, costing summaries, and supporting analysis to ensure clarity and defensibility of commercial assumptions.</p><p>Support variance analysis and scenario modeling to refine pricing recommendations.</p><p><strong>Commercial Review & Documentation</strong></p><p>Support the Commercial Manager in reviewing RFx documents, contracts, and client requirements to extract key commercial terms, data needs, and deliverables.</p><p>Track action items, deliverables, commercial risks, and clarifications throughout the pursuit cycle.</p><p>Assist in preparing meeting notes, assumptions registers, risk logs, and pricing rationale summaries.</p><p><strong>Bid Coordination & Administrative Support</strong></p><p>Coordinate the collection and organization of pricing inputs from internal teams, subcontractors, and external stakeholders.</p><p>Track deadlines, input submissions, and approval requirements to ensure timely and complete commercial contributions to the bid package.</p><p>Maintain version control and documentation integrity for pricing files, commercial schedules, costing appendices, clarifications, and assumptions.</p><p><strong>Data & Market Research</strong></p><p>Assist with data gathering and benchmarking efforts to support development of pricing strategies.</p><p>Maintain historical pricing and benchmarking repositories for reference in future pursuits.</p><p>Support analysis of labour, subcontracting, and overhead cost trends relevant to FM bids.</p><p>Cross-Functional Collaboration</p><p>Work closely with Proposal Managers, Estimators, Operations Leaders, and Finance stakeholders to enable coordinated commercial responses.</p><p>Actively contribute to internal pursuit working sessions and bid reviews by providing accurate financial and operational input summaries.</p><p>Ensure clear communication and structured documentation between commercial / technical teams.</p><p>Post-Pursuit Closeout & Continuous Improvement</p><p>Assist in pursuit debriefs by compiling pricing learnings, key decisions, and commercial outcomes.</p><p>Help maintain templates, tools, calculation libraries, and standard reporting formats to enhance commercial efficiency and reliability.</p><p>Support the evolution of internal reference materials and cost databases.</p><p>Preferred Qualifications & Experience</p><p><strong>Education</strong></p><p>Post-secondary diploma or degree in Accounting, Finance, Business Administration, Economics, or related field.</p><p>CPA (in progress or interest) considered an asset but not required.</p><p><strong>Experience</strong></p><p>25 years of experience in an analytical role (finance, estimating, procurement, accounting, cost control, data analytics, etc.).</p><p>Experience supporting pricing, estimating, cost modeling, or bid preparation would be advantageous.</p><p>Facilities management, construction, real estate, property management, or service contract environments considered an asset.</p><p>Technical Knowledge</p><p>Strong working knowledge of Excel and financial modeling concepts (must-have).</p><p>Familiarity with cost estimating structures, labour costing, or budget modeling is preferred but can be trained.</p><p>Exposure to service delivery environments (hard or soft FM services) is an asset but not required.</p><p><strong>Skills</strong></p><p>Strong numerical, analytical, and problem-solving skills.</p><p>Exceptional organizational abilities and attention to detail.</p><p>Clear written and verbal communication skills for summarizing commercial assumptions and findings.</p><p>Ability to work collaboratively across teams and juggle multiple priorities in fast-paced deadlines.</p><p>Proactive, resourceful, and comfortable asking clarifying questions to ensure accuracy.<br /></p><p>Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.</p><p>#LI-RM1</p></p></p>