AI Executive Assistant [394]

Job Description

<p><b>About the Company:</b></p><p><b>Weinberger Divorce & Family Law Group, LLC</b> - is one of New Jersey’s leading family law firms, dedicated to protecting clients’ rights, children, and futures with skill and compassion. With a team of award-winning attorneys and offices across the state, the firm provides trusted guidance and tailored solutions for even the most complex family matters. As a fully remote team, they maintain a high-performance culture built on trust, clear communication, and shared accountability</p><p></p><p><b>About the Role:</b></p><p>We are seeking a highly skilled and proactive <b>Executive Assistant</b> to support senior leadership in a full-time, remote capacity. This role requires top-tier organizational skills, exceptional communication, and the ability to manage complex workflows, calendars, and priorities independently. The ideal candidate will be technologically fluent, AI-curious, and thrive in a fast-paced environment where initiative and ownership are expected. If you’re calm under pressure, detail-obsessed, and eager to support a high-impact executive, we’d love to hear from you.</p><p><br></p><p>This is a <b>Full-Time remote </b>role.</p><p><br></p><p><b>We are looking for an Executive Assistant specifically with these requirements:</b></p><ul><li>Excellent English written and verbal communication skills.</li><li>5+ years of experience supporting senior-level executives in a fast-paced environment.</li><li>Proven experience working remotely with minimal oversight.</li><li>Ability to manage calendars, inboxes, travel logistics, and workflows independently.</li><li>Strong time management and multitasking skills.</li><li>High level of discretion, confidentiality, and professionalism.</li><li>Confident using AI tools (ChatGPT, Claude, Gemini, Midjourney, etc.).</li><li>Comfortable with automation tools (Zapier, Lindy, HeyGen, ElevenLabs, etc.).</li><li>Familiarity with productivity platforms (Microsoft Office, Zoom, ClickUp, Asana, or similar).</li><li>Skilled in basic video and audio editing for content tasks.</li><li>Comfortable working in a fast-paced, priority-shifting environment.</li></ul><p><br></p><p><br></p><p><br></p><p><b>Your responsibility will include (but not limited to):</b></p><ul><li>Managing executive calendars, travel, inboxes, and day-to-day operations.</li><li>Preparing agendas, taking detailed meeting notes, and tracking action items.</li><li>Creating, organizing, and maintaining SOPs, internal documentation, and company records.</li><li>Supporting new initiatives across the firm and other business ventures.</li><li>Using AI and automation tools to streamline workflows and increase efficiency.</li><li>Editing and producing basic audio/video content (e.g., short-form clips, podcasts).</li><li>Communicating clearly with leadership and tracking project progress.</li><li>Handling sensitive company and client information with the utmost confidentiality.</li><li>Acting as a true thought partner to leadership - anticipating needs and driving results.</li><li>Demonstrated experience building AI agents or no-code solutions using platforms like Claude, Lindy, Manus, or similar.</li><li>Designing and deploying AI-powered operational tools (e.g., prompt-based assistants or automations) to solve recurring business problems.</li></ul><p><br></p><p><b>Growth Opportunities/Perks:</b></p><ul><li>Work in a forward-thinking, tech-embracing legal firm.</li><li>3 weeks paid vacation.</li><li>Be treated as a trusted partner, not just a task-taker.</li><li>Collaborative and respectful work culture with leadership that values input.</li><li>Opportunities to grow into expanded responsibilities over time.</li></ul><p><br></p><p><b>This Position Is Perfect For You If…</b></p><p><br></p><p><b>You’re a proactive problem-solver.</b></p><p>You don’t wait to be told what to do; you take initiative, anticipate challenges, and solve problems before they happen.</p><p><br></p><p><b>You’re calm and organized under pressure.</b></p><p>You can juggle competing priorities without breaking a sweat and keep everything moving smoothly, even in high-pressure situations..</p><p><br></p><p><b>You’re tech-curious and love efficiency.</b></p><p>You’re excited about AI and automation tools, always looking for better, faster ways to get things done.</p><p><br></p><p>Our hiring process is made up of four parts, so please be aware that you will need to dedicate time for a questionnaire, a video, and two 1-on-1 interviews.</p><p>Thank you for taking the time to consider this position. I look forward to hearing from you soon!</p><p></p>