Executive Assistant to CEO

Job Description

<p>The Executive Assistant (EA) is the CEO's strategic right hand, responsible for ensuring the CEO operates at maximum effectiveness across all brands. This is not a task-taker role, but one focused on anticipation, organization, and follow-through — safeguarding the CEO's time, enforcing accountability, and bringing structure to fast-moving priorities.<br></p><p>Given that the CEO's strengths lie in sales, communication, ideation, and problem-solving, this role complements those strengths by owning structure, prioritization, operational continuity, and execution. The EA plays a critical role in translating vision into action and ensuring commitments move forward consistently.<br></p><p>The ideal EA is proactive, composed, discreet, and consistently two steps ahead — someone who thrives in high-trust environments and brings calm control to complex situations.<br></p><p><b>Core Mission</b><br></p><p>Enable the CEO to operate in their zone of genius — vision, strategy, and revenue growth — by owning organization, planning, communication flow, and execution across multiple brands.<br></p>
<br><br><h3>Requirements</h3><h2><b>1. Executive Operations & Time Management</b><br></h2><ul><li><p>Manage CEO's complex calendar across all brands, ensuring priorities are followed and protected.<br></p></li><li><p>Gatekeep time and communication by filtering, prioritizing, and managing inbound requests.<br></p></li><li><p>Prepare the CEO for all meetings with agendas, briefing notes, and required documents linked within the invite. <br></p></li><li><p>Ensure follow-up actions from all meetings are tracked and completed by stakeholders as well as by the CEO. <br></p></li><li><p>Run daily "CEO Alignment Huddle" (10–15 min): priorities, blockers, decisions, schedule.<br></p></li></ul><h2><b>2. Organization, Planning & Accountability</b><br></h2><ul><li><p>Maintain CEO's operating system: SOPs, workflows, project trackers, priority lists for weekly revision. <br></p></li><li><p>Manage alignment between CEO's strategic priorities and weekly execution.<br></p></li><li><p>Own weekly, monthly, and quarterly planning cycles for the CEO.<br></p></li><li><p>Ensure CEO's commitments are honored through reminders, nudges, pre-work, and deadlines.<br></p></li><li><p>Build systems that increase visibility and reduce oversight gaps.<br></p></li></ul><h2><b>3. Communication & Coordination (a desire)</b><br></h2><ul><li><p>Act as the CEO's communication extension by drafting emails, updates, reports, and presentations.<br></p></li><li><p>Maintain high-level communication between CEO and leadership (COO, CSO, GM, franchisees, suppliers).<br></p></li></ul><h2><b>4. Project & Brand Support</b><br></h2><ul><li><p>Track all multi-brand initiatives (Roofing, Siding, Deckify, ECG, franchising).<br></p></li><li><p>Prepare KPI dashboards, status updates, and executive summaries.<br></p></li><li><p>Conduct research, gather information, and prepare decision-ready analysis for the CEO.<br></p></li><li><p>Support large initiatives (e.g., Deckify rollout, franchise scaling, partnerships, events).<br></p></li></ul>
<br><h2><b>5. Culture, Events & Leadership Support </b><br></h2><ul><li><p>Help plan and execute company events, retreats, training sessions, and franchise meetings.<br></p></li><li><p>Assist with onboarding for senior hires or new regional leaders.<br></p></li><li><p>Maintain a pulse on the organization and help the CEO stay connected to team dynamics.<br></p></li></ul><h2><b>6. Local Office Support </b><br></h2><ul><li><p>Manage and upkeep office supplies through proactive monitoring and organized systems that keep everything stocked and exactly where it should be.<br></p></li><li><p>Maintain a tidy, functional office environment by anticipating needs and resolving small issues before they become big ones.<br></p></li><li><p>Ensure all office tools, supplies, and resources are readily available to support efficient daily operations across all brands.<br></p></li></ul><h2><b>7. Personal & Light Household Support </b><br></h2><ul><li><p>Booking travel, reservations, and personal appointments.<br></p></li><li><p>Managing personal calendar items that overlap with business obligations.<br></p></li><li><p>Light personal assistant duties to free CEO bandwidth where appropriate.<br></p></li></ul>
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