Executive Assistant

Job Description

<p>Our client in Vaughan, a successful and busy company in land development is seeking to hire an Excecutive Assistant</p><p><b>Job Summary:</b></p><p>The Executive Assistant will play a crucial role in supporting the senior executives by facilitating smooth and efficient operation of the executive office. This role demands a highly resourceful individual with strong emotional intelligence, self-motivation, and superior organizational abilities. The Executive Assistant will be responsible for managing schedules, coordinating meetings, and handling daily administrative tasks.</p><p><b>Responsibilities:</b></p><p>Overseeing the calendars of senior executives, optimizing their time and prioritization of vital tasks.</p><p>Arranging all aspects of meetings, including scheduling, sending reminders, and organizing necessary materials.</p><p>Managing correspondence and coordinate incoming calls, ensuring high levels of discretion and confidentiality.</p><p>Assist in the preparation of regular reports and presentations.</p><p>Arrange travel logistics such as flight bookings, accommodations, and itineraries.</p><p>Maintain filing systems, ensuring information is kept confidential and easily accessible.</p><p>Aid in the management of projects, ensuring they meet timelines and budget requirements.</p><p><b>Qualifications:</b></p><p>At least 3-5 years of experience in an administrative role supporting senior-level management.</p><p>Exceptional organizational skills and attention to detail.</p><p>Strong communication and interpersonal skills.</p><p>Proficient in MS Office and other administrative software.</p><p>Ability to handle multiple tasks while maintaining high levels of professionalism and confidentiality.</p><p><br></p><p><b>Benefits:</b></p><p><br></p><ul><li>Dental care</li><li>Extended health care</li><li>On-site parking</li><li>Paid time off</li><li>Vision care</li></ul><p><br></p><p>Work Location: In person</p><p></p>