Project Manager (Production)

Job Description

<p><b>THE ROLE:</b></p><p>The Project Manager is responsible for overseeing the execution of creative projects within a fast-paced agency environment. This role ensures that creative deliverables—<b>including design and production of layouts, digital assets, print materials, video content, and integrated campaigns—</b>are completed on time, within budget, and to the highest quality standards. The Project Manager will work closely with cross-functional teams, including creative, account management, production studio, and other external vendors, to drive seamless project execution from brief to final delivery.</p><p><br></p><p><b>OPERATIONS</b></p><ul><li>Manage the end-to-end execution of creative projects, from briefing and planning through to production and final delivery.</li><li>Oversee the development of layout design/production, including print materials, digital and social assets, video content, OOH displays, and integrated brand campaigns.</li><li>Work with internal creative teams, designers, copywriters, and production specialists to ensure deliverables align with client objectives, technical layout spec requirements, and brand guidelines.</li><li>Utilize project management methodologies, incorporating both Waterfall and Agile approaches to optimize workflows and delivery timelines.</li><li>Coordinate with account managers, creative leads, and vendors to establish clear project specs, timelines, scope, and resource requirements.</li><li>Conduct internal status meetings and scrums to track project milestones, resolve bottlenecks, and ensure on-time delivery.</li><li>Maintain compliance with agency workflow tools and routing systems to facilitate smooth collaboration and approvals.</li><li>Develop and maintain project documentation, including schedules, status reports, risk assessments</li><li>Identify and mitigate project risks proactively, developing contingency plans when necessary.</li><li>Communicate effectively with internal teams, vendors, and clients to ensure expectations are aligned and deliverables meet agency and client standards.</li><li>Be a steward of good process; ensure all projects adhere to optimal project and production processes that maximize efficiency, accuracy, and quality, tailoring approach for the specific needs of each project.</li></ul><p><br></p><p><b>FINANCIAL</b></p><ul><li>Collaborate with senior leadership to define project scope, assumptions, and budgets.</li><li>Monitor project scope and financial health, identifying and addressing potential overages, scope creep, scope revisions as required.</li><li>Work with vendors to obtain quotes and timing for production and creative execution needs.</li><li>Escalate financial concerns to senior management as needed, ensuring project profitability is maintained.</li></ul><p><br></p><p><b>IDEAL EXPERIENCE</b></p><ul><li>2+ years of project management experience in a <b>creative advertising agency</b></li><li>Must have experience managing <b>creative layout projects, from design through to execution and delivery </b>across an array of digital, print, and video deliverables.</li><li>Strong understanding of <b>creative workflows, production processes, </b>creative <b>layout/deliverable specifications</b>,<b> and quality control</b> of creative layout projects including digital design, print production, video production, and integrated campaigns.</li><li>Experience managing creative deliverables across various formats, including <b>web assets, social media content, print collateral, video, and OOH advertising</b>.</li><li>Knowledge of <b>creative agency dynamics,</b> working with <b>multidisciplinary teams</b> in a <b>high-paced environment.</b></li><li>Bachelor’s degree in a related field (Advertising, Marketing, Design, or Communications) or equivalent professional experience.</li><li>Proficiency in development and maintenance of creative project timelines.</li><li>Strong communication and problem-solving skills, with the ability to navigate multiple workstreams and stakeholders.</li><li>Detail-oriented with excellent organizational skills and the ability to manage competing priorities.</li><li>Ability to adapt to shifting deadlines and project demands while maintaining high-quality output.</li></ul><p><br></p><p><b>Additional Information</b></p><p>This role represents an active vacancy at Havas. You will be joining a collaborative, growth-oriented environment where ideas are encouraged and career development is supported. The base salary range for this position is CAD $60,000 to $87,000, with final compensation determined based on factors such as work location, skills, experience, and background. </p><p><br></p><p>Havas uses artificial intelligence-enabled tools to support certain aspects of the recruitment process. All hiring decisions are made by our recruiting and hiring teams.</p><p><br></p><p>At Havas, we are committed to transparency, fairness, and supporting our people in doing their best work.</p><p><br></p><p>Havas also offers a comprehensive benefits program, which includes medical, dental, wellness, life and disability insurance, RRSP plan and match, paid parental leave top-up, and paid time off.</p>